Job Description

Position Summary: The Contracts Administrator will be a key member of our legal team, responsible for the full lifecycle management of contracts for Pyx Health. This role will report directly to the Chief Legal Officer and will play a critical part in ensuring the efficient, accurate, and compliant administration of all agreements, supporting our business objectives while mitigating risk. The ideal candidate will possess a strong understanding of contract principles, exceptional organizational skills, and a keen eye for detail, with experience in the healthcare technology sector being highly desirable. *This role will be in accordance with Mountain Standard Time.*

Key Responsibilities:

• Contract Lifecycle Management: Manage the entire contract lifecycle from request to execution and renewal/termination, including support with drafting, reviewing, negotiating, redlining, tracking, and archiving various types of agreements.
• Drafting and Review: Prepare, review, and revise a wide range of contracts, including but not limited to:
  • Software licensing agreements (SaaS)
  • Master Service Agreements (MSAs)
  • Business Associate Agreements (BAAs)
  • Non-Disclosure Agreements (NDAs)
  • Vendor agreements
  • Partnership agreements
  • Consulting agreements
  • Data sharing agreements
• Negotiation Support: Assist the legal team and business stakeholders in contract negotiations, focusing on legal terms, business terms, and risk mitigation.
• Compliance: Ensure all contracts adhere to company policies, legal requirements, and industry regulations, particularly those relevant to healthcare (e.g., HIPAA, TCPA, state-specific regulations).
• Contract Database Management: Maintain and update the company's contract management system (CMS) with accurate and up-to-date information, including key dates, terms, and obligations.
• Process Improvement: Identify and implement improvements to contract administration processes and procedures to enhance efficiency, accuracy, and compliance.
• Stakeholder Collaboration: Collaborate effectively with internal departments, including Sales, Product, Finance, Operations, and IT, to facilitate contract execution and address contractual queries.
• Reporting: Generate reports on contract status, upcoming renewals, and other relevant metrics as requested by the CLO or other stakeholders.
• Training & Guidance: Provide guidance and training to internal teams on contract processes, policies, and best practices.
• Dispute Resolution Support: Assist the legal team in gathering information and documentation related to contract disputes or inquiries.
• Ad Hoc Projects: Undertake other duties and projects as assigned by the CLO.

Qualifications:

• Education: Bachelor's degree
• Experience:
  • Minimum of 5 years of progressive experience in contracts administration, preferably within a fast-paced environment.
  • Required: Demonstrated experience with contracts specific to the healthcare technology industry (e.g., SaaS, BAA, HIPAA compliance).
  • Experience working with a contract lifecycle management (CLM) system is highly preferred.
• Skills:
  • Excellent written and verbal communication skills, with the ability to draft clear, concise, and legally sound documents.
  • Strong analytical and problem-solving abilities, with meticulous attention to detail.
  • Exceptional organizational and time management skills, with the ability to prioritize and manage multiple projects simultaneously in a deadline-driven environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with contract management software.
  • Ability to work independently and as part of a team, with a high degree of professionalism and integrity.
  • Demonstrated understanding of legal terminology and contract law principles.
  • Ability to handle confidential information with discretion.

Preferred Qualifications:

• Paralegal certificate or equivalent experience.
• Familiarity with relevant healthcare regulations (e.g., HIPAA, CCPA if applicable to data processing).
• Experience in a high-growth startup or scale-up environment.

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